Executive Assistant

FMA Communications, Inc.
Elgin, IL Full-time
Posted on November 9, 2019

The Fabricators & Manufacturers Association (FMA), a trade association, publisher & charitable foundation located in Elgin IL, seeks an experienced Assistant to support the President & CEO.

Responsibilities include

  • Make all arrangements for 3 Board meetings held 3 times per year.
  • Prepare materials for Board meetings and committee meetings.
  • Record, maintain, & distribute Board meetings minutes & process travel reimbursements.
  • Conduct elections of Boards of Directors.
  • Maintain historical records and files. Maintain complete & organized files of official corporation records.
  • Monitor status of trademarks, required renewals, etc. & ensure trademarks remain current.
  • Assist President & CEO with correspondence.
  • Maintain database and all related records of Boards.
  • Maintain Policies and Procedures Manual, Bylaws, & Operational Guidelines.
  • Plan annual Sr. Management retreat.
  • Edit transcripts from Board/Committee meetings & format into minutes.


  • Associate's degree (A. A.) or equivalent from two-year college or technical school; or equivalent combination of education & experience.
  • Five or more years of experience working with Boards of Directors and with offsite Board meeting planning.
  • Exercise professionalism, confidentiality, good judgement, & initiative as a representative of President & CEO office.
  • Excellent organizational skills.
  • Ability to use multiple software packages including Microsoft Word, Excel, and PowerPoint.
  • Ability to take meeting minutes; write clearly and informatively; excellent spelling and grammar.
  • Trustworthy; work with integrity and ethically.
  • Support organizational goals and values.
  • Tactful; ability to react well under pressure; treat others with respect and consideration; ability to accept responsibility for own actions; follow through on commitments.
  • Able to adapt to changes in the work environment.
  • Upbeat, energetic, take pride in work.
  • Ability to travel.


FMA offers a competitive salary & benefits package that includes health, dental, vision, life, & disability insurance; flexible spending plans; 401(k) plan; 529 plan; identity theft plan; generous paid holidays, vacation, & sick time.

We also offer flexible work schedules, company-wide incentive plan, paid professional development, tuition reimbursement, & fitness reimbursement.